Calendar

Jul
30
Mon
2018
Voter Registration Responsibilities for Libraries: Online Registration & Safe at Home Program
Jul 30 @ 1:00 pm – 2:00 pm

WEBINAR IS FULL.
This webinar is at capacity; however, it will be recorded and posted to the OLC website.

Sponsored by: Ohio Library Council

FREE* for OLC members only.

*Individual members or staff of OLC Institutional member libraries.

NOTE: When registering, click “Finalize This Transaction” instead of “Pay Now” as there is no cost to participate.

Presenters: Pat Currie, Elections Division, Office of Ohio Secretary of State Jon Husted; and Michelle Francis, Director of Government and Legal Services, Ohio Library Council

Webinar Overview:
Ohio Revised Code Section 3503.10 designates Ohio’s public libraries as voter registration locations. With this designation comes additional responsibilities. Join OLC staff and a representative from Ohio Secretary of State’s Office for a short webinar to learn more about the requirements for public libraries. Utilize this free webinar as an opportunity to educate library staff on the do’s and don’ts before the busy general election cycle this fall. In addition, this webinar will cover the latest information about online voter registration and the Safe at Home program to protect the confidentiality of victims of domestic violence and human trafficking.

What’s Included: Participation in the live webinar and/or access to the archived version at a later date, resources (if applicable) provided by the presenters.

NOTE: Webinar invitations and access information will be sent via e-mail on July 26. Please check that your correct e-mail address is listed in your my OLC profile page.

 

Aug
3
Fri
2018
2018 Outreach and Special Services Retreat @ State Library of Ohio
Aug 3 all-day

Sponsored by: OLC’s Outreach and Special Services Division

REGISTER @ my OLC  | Deadline to register: 7/27/18

Registration Fees: Member: $30 *  |  Non-Member: $60

*Individual Members or staff of OLC Institutional member libraries

Please Note: Enrollment is limited to 75 attendees.

Primary Ohio Public Library Core Competencies addressed: Community Awareness, Patron Awareness, and Programming

Intended Audience: All library staff members interested in outreach services.

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this workshop counts as six (6) contact hours.

What’s Included: All handouts as provided by the presenters, morning coffee, light refreshments and lunch will be provided.

Accommodations: For a list of hotels in the area, please email olc@olc.org or call 614-410-8092.

Overview: Forging new partnerships, developing and justifying new ideas and innovation, and staying abreast of best practices for serving special populations are some of the many challenges of Outreach Services. Join the OLC’s Outreach and Special Services Division for an Outreach Retreat to learn about working with customers with dementia and dealing with compassion fatigue. Gather successful collaborative ideas from colleagues and share your library’s successful outreach initiatives with others. Come prepared to refresh, rejuvenate, and revitalize your library outreach programs and services!

Agenda:

9:45 – 10:00 a.m.| Welcome and Introductions
Enjoy refreshments while you meet presenters, OLC staff, workshop participants and special guests. Be ready to identify yourself as being associated with youth outreach, older adults, bookmobiles or small libraries (or any combination of the four!). This is a great way to network with fellow outreach-minded colleagues and begin building relationships that will carry on throughout your career.

10:00 – 11:00 a.m. | Memory Café – Meeting the Needs of Patrons in the Community Dealing with Early Alzheimer’s/Dementia

Presenters: Brian Burch, Akron-Summit County Public Library; and Karen Elliott, MA, LSW – Alzheimer’s Association

Currently, 5.4 million Americans have Alzheimer’s disease. One in nine people 65 years of age or older has the disease. Many patrons who have been recently diagnosed show few, if any outward signs of the disease. How do you serve these patrons when you might not even know who they are? Social engagement is the key. Learn how the Akron-Summit County Public Library and the Alzheimer’s Association worked together to create a supportive and engaging environment for the person with memory loss and their loved ones. You’ll learn how to start a Memory Café in your community and how to make it successful.

11:00 a.m. – 12:00 p.m. | Breakout Sessions
Moderated by: Outreach and Special Services Division Action Council Members

  • School Service – Gabrielle Rathge, Worthington Libraries
  • Marketing – Kim Bautz, Dayton Metro Library
  • Bookmobiles – Ann Plazek, Medina County District Library
  • Senior Programming – Marie Corbitt, Westerville Public Library

There will be four different breakout sessions happening simultaneously with a moderator in each to help facilitate conversation. Feel free to move between them, or spend all of your time in just one.

12:00 – 1:00 p.m.| Lunch

12:00 – 1:00 p.m. | Vehicle Display in Parking Lot

  • Farber Specialty Vehicles
  • Grandview Heights Public Library, Pop-Up Library
  • Licking County Library, Book Bike
  • Delaware County District Library, Bookmobile

Tour the State Library of Ohio parking lot and visit vehicles and vendors. Stop by and talk with the staff that work on these vehicles every day.

1:00 – 2:00 p.m. | Breakout Sessions 

Moderated by: Outreach and Special Services Division Action Council Members

  • STEAM – Melissa Wagner, Wadsworth Public Library
  • Managing Outreach – Kim Bautz, Dayton Metro Library
  • Incarcerated Programming – Ann Plazek, Medina County District Library
  • Small Library – Cheryl Kirkbride, Kate Love Simpson Library

There will be four different breakout sessions happening simultaneously with a moderator in each to help facilitate conversation. Feel free to move between them, or spend all of your time in just one.

2:00 – 3:00 p.m. | Combating Compassion Fatigue With Self Care

Presenter: Helka Gienap, Counselor, LPCC-S

You work in Outreach, which means you are a compassionate person. You love helping patrons and giving them the extra attention that lets them know you care. You get attached to your patrons and form personal relationships with them because you see them on a regular basis. But there may be days when you feel that you’ve given just about all you have to give. You may start to feel frustrated, sad, or drained. In this case, you may be experiencing “compassion fatigue.”  During this session, you will learn about compassion fatigue and ways to combat it through self care. You will learn ways to manage professional and personal boundaries in order to protect yourself. Because when you give yourself the care YOU need, you are better able to give your patrons the care and services THEY need and create a better working environment for all.

3:00 – 3:05 p.m. | Wrap Up & Adjourn

Aug
8
Wed
2018
New Directors Workshop 4: Essential Administration @ Ohio Library Council
Aug 8 @ 9:15 am – 4:45 pm

Sponsor: Ohio Library Council

REGISTER @ my OLC | Registration deadline: 8/1/18

Registration Fees:
Workshop 4 ONLY: Member: $100* | Non-member: $200

Entire Workshop Series: Member: $375* | Non-member: $750

*OLC Individual members or staff of OLC Institutional member libraries. 

Overview:
The transition to a new management role can be challenging even for experienced and highly- skilled employees. The OLC’s New Directors Workshop Series is designed specifically for new and aspiring library directors who want to develop their management skills, confidence and effectiveness. This program is delivered through four, one-day workshops held each month over the summer (May-August).

The OLC’s New Directors Workshop Series will cover the core principles, techniques and approaches that you can apply to any situation that you’ll face as a new library director. You’ll learn how to handle management challenges with ease, including how to establish credibility and authority fast, how to motivate employees, work with your Board of Trustees, keep your library budget on track, handle legal issues, and much more. This comprehensive leadership training will cover proven management techniques and powerful strategies for success in your new role.

 

AGENDA for Workshop 4: Essential Administration

9:15 – 9:45 am | Registration / Refreshments

Enjoy coffee and light refreshments while you mingle with presenters, OLC staff and workshop attendees.

9:45 – 11:15 a.m.| Public Records Act and the Open Meetings Act
This session will provide an overview of best practices for public records management and disposal for public libraries in Ohio. It will cover exemptions to the Public Records Act and how they specifically apply to libraries. You will also learn more about the Open Meetings Act and what library directors must know about the law. This session will close with a question and answer session.

Presenters: Michelle Francis, Director, Government and Legal Services, Ohio Library Council and Sarah Pierce, from the Office of Ohio Attorney General Mike DeWine.

11:30 am – 12:30 pm | The Board of Trustees and Library Finances
Learn how to keep your Board involved in your library’s financial issues. This session will show you how to demystify the process for your board members.

Presenter: John Yesso, Vice President of the Board of Trustees, Upper Arlington Public Library. A speaker at the 2017 Library Trustee Workshop the 2017 New Director Workshop, John lead a discussion on public library finances including how libraries are funded in Ohio.

12:30 – 1:15 p.m. | Lunch

1:15 – 2:15 p.m. | Keeping Your Library Budget on Track

This session will take you through each step of the budget process throughout the year. You will receive practical information about forecasting expenditures and revenues, creating a “working” budget, and tracking the budget monthly. You will also get tips on how to work effectively with your fiscal officer, as fostering this unique relationship is vital to the budget process.

Presenters: Jeff Winkle, Director and Ron Stuble, Fiscal Officer, Findlay-Hancock County Public Library

2:30 – 3:30 p.m. | Managing Your Library Building
Every library director is eventually faced with some unexpected building challenges. Regardless of your library’s size, major facility issues often end up on the director’s desk. This session will cover best practices and valuable tips on a variety of topics including maintenance, repairs, service contracts, housekeeping, emergency preparedness, and planning. You will learn how to keep your building open, safe, and welcoming.

Presenter: Ryan McDonnell, Director, Grandview Heights Public Library

3:30 – 4:30 p.m. | Ohio Ethics Law: Can I Do That?
This session will provide timely information regarding the Ohio Ethics Commission, restrictions in the Ohio Ethics Law, and related statutes that pertain to all public sector employees and private sectors parties who are regulated or do business with public offices.

Session objectives include:

  • Understand how to identify and avoid acting on potential conflicts of interest.
  • Understand definition of public contracts and ethics prohibitions related to public contracts.
  • Identify potential post-employment requirements.
  • Learn about general assistance available from the Ohio Ethics Commission to understand and comply with the Ethics Law and related statutes.

Presenter: Susan Willeke, Education and Communications Administrator, Ohio Ethics Commission.

Who Should Attend: Library directors with less than three years of experience as a director, interim or acting directors, or library staff with management and/or administrative experience those who aspire to become a library director.

What’s Included:

  • All handouts provided by the instructors.
  • Continental Breakfast and Lunch. Please indicate any dietary requirements in the “Categories” section of “my OLC” when registering.
  • A copy of the OLC publication, Ohio Public Library Administrator’s Handbook, will be emailed to workshop attendees following the workshop.

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this workshop counts as six contact hours.

Accommodations: For a list of hotels in the area please email olc@olc.org or call (614) 410-8092.

Primary Ohio Public Library Core Competencies addressed: Policies and Procedures; Ethics; Facilities; Fiscal Operations

 

 

Who Should Attend: Library directors with less than three years of experience as a director, interim or acting directors, or library staff with management and/or administrative experience those who aspire to become a library director.

What’s Included:

  • All handouts provided by the instructors.
  • Continental Breakfast and Lunch. Please indicate any dietary requirements in the “Categories” section of “my OLC” when registering.
  • A copy of the OLC publication, Ohio Public Library Administrator’s Handbook, will be emailed to workshop attendees following the workshop.

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this workshop counts as six contact hours.

Accommodations: For a list of hotels in the area please email olc@olc.org or call (614) 410-8092.

Primary Ohio Public Library Core Competencies addressed: Policies and Procedures; Ethics; Facilities; Fiscal Operations

 

Aug
10
Fri
2018
Beyond Books & Programs: Changing Youth Services Conference @ Ohio University - Baker University Center
Aug 10 all-day
Dr. Koestler photo

Dr. Courtney Koestler, Keynote

Overview: Services for youth (of all ages) are in a constant state of change from forces both within our libraries and outside the profession. While books and programming will always be a cornerstone of what we do, the all-new Youth Services Conference will focus on the other aspects of library services for children and teens. You’ll take a closer look at how to best serve patrons from birth through high school and explore innovative ideas that you can implement at your library.

Conference Tracks:

  1. Unique Populations
  2. Technology
  3. Intellectual Freedom and Collections
  4. Get Creative
  5. Marketing/Outreach

REGISTER @ my OLC  | Registration Deadline: 8/3/18

Registration Fees:
Member Fee: $90| Non-Member Fee: $180

PLEASE NOTE: In order to qualify for the member rate, the registrant must be an Individual member of the Ohio Library Council.

Intended Audience: Library staff who serve children and teens.

What’s Included: All conference handouts as provided by the presenters. Morning coffee, light refreshments, and lunch will be provided. A parking pass will be emailed to all registrants prior to the conference.

Hotel Accommodations: Reservations can be made at the Ohio University Inn and Conference Center at 866-593-6661. Please indicate that you are with the OLC’s Youth Conference. The OLC room rate is $119/night (plus state and local taxes).

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this conference will count as six (6) contact hours of credit.

Conference Schedule and Session Descriptions

Conference Chair: Sarah Amazing, Teen Services Supervisor, Warren-Trumbull County Public Library
Committee Roster (PDF)

Sarah Amazing photo

Sarah Amazing, Conference Chair

 

Aug
24
Fri
2018
Library Fiscal Officer 102 @ State Library of Ohio
Aug 24 @ 9:00 am – 3:45 pm

Sponsored by:  OLC’s Library Accounting Division

REGISTER @ my OLC  | Deadline to register: 8/17/18

Registration Fees:  Member: $75* | Non-Member: $150

*Individual members or staff of OLC institutional member libraries

Please note: Enrollment is limited to 75 attendees.

Intended Audience: New Public Library Fiscal Officers, Deputy Fiscal Officers, and Directors, or anyone who would like an overview of the functions performed by Public Library Fiscal Officers.

What’s included: All handouts as provided by the presenters. Morning coffee, light morning and afternoon refreshments, and box lunch.

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this workshop counts as six (6) contact hours.

Primary Ohio Public Library Core Competencies addressed: Organizational Awareness and Fiscal Operations

Accommodations: For a list of hotels in the area please email olc@olc.org or call (614) 410-8092.

Workshop Overview:
This one-day workshop is primarily designed for new Public Library Fiscal Officers, Deputy Fiscal Officers, and Directors, but it can also serve as a valuable refresher. You will gain a better understanding of the main duties of a Public Library Fiscal Officer and get the latest information on fund accounting, budgeting, reporting, OPERS, library funding and key legislative issues impacting public libraries. This is an opportunity to learn from and share ideas with other Public Library Fiscal Officers from around the state.

Agenda:

9:00 – 9:30 a.m. | Registration and Networking

9:30 – 9:45 a.m. | Welcome and Introductions

9:45 – 11:15 a.m.  | OPERS Reporting and Library Policies

Presenter: Ruth Morrison, Employer Compliance Specialist, OPERS

Gain a better understanding of the Fiscal Officer’s responsibilities with respect to OPERS reporting and applicable library policy. You will learn what comprises earnable salary, how to properly handle a retire/rehire, how to properly complete the annual Non-Contributing List, how to navigate the online Employer Contribution System, and how to meet the requirements for the PEDACKN Independent Contractor Forms. This session will use real-life scenarios and examples to assist you along the way.

11:15 – 11:30 a.m. | Break

11:30 a.m. – 12:30 p.m. | Library Fiscal Officer Calendar

Presenters: Meldon Brindley, Fiscal Officer, Greene County Public Library; and Sandra Lodge, Fiscal Officer, Licking County Library

Fiscal Officers have many different deadlines to a variety of external local, state and federal agencies, not to mention their own internal deadlines. This session will provide a framework for managing your massive “To Do List” by reviewing the most common projects and their respective due dates. You will come away from this session feeling prepared and in control of your schedule and on top of your responsibilities.

12:30 – 1:15 p.m. | Lunch

1:15 – 2:15 p.m. | Funds and Beyond

Presenter: Tiffany Ridenbaugh, Senior Audit Manager, Ohio Auditor of State

This training session is designed to provide information on

  1. Fund Accounting – Understanding the basis for this method of accounting.
  2. GASB 54 – Fund balance classification and financial statement presentation.
  3. Audit types –Different audit options for different entities.
  4. Budgetary statements – Understanding how your working budget and budgetary statements should be prepared.
  5. Ohio Compliance Supplement matrix – Learn what compliance issues your library will be tested for.

2:15 – 2:30 p.m. | Break

2:30 – 3:30 p.m. | Legislative Update / Library Funding / OLC as a Resource

Presenter: Michelle Francis, Director of Government and Legal Services, Ohio Library Council

This session will provide an update on legislation that may affect public libraries including the impact of the state’s new biennial budget. Gain a better understanding of how the Public Library Fund (PLF) has historically been funded and distributed to counties and how current state revenues have affected recent distributions. You will also learn more about the various resources that the OLC can provide to fiscal officers and directors.

3:30 p.m. | Adjourn

 

 

Oct
3
Wed
2018
2018 Convention and Expo @ Kalahari Resort and Convention Center
Oct 3 – Oct 5 all-day

Strengthening Our Core | October 3-5, 2018
Kalahari Resort and Convention Center

A strong library can strengthen the core of the whole community. This starts with an exceptional staff and a commitment to providing the best possible services based on the unique needs of the community. What constitutes a core service can vary from one town to the next, but the essential skills of the profession are tied to a set of core competencies. By focusing on these core competencies, the 2018 Convention and Expo will inspire new ways to explore and strengthen your library’s core services and provide an opportunity for you to enhance your knowledge and skills to the meet the challenges we face now and in the future. Registration opens July 2018!

2018 Convention and Expo Website

 

Oct
24
Wed
2018
Ballot Issues Workshop @ OLC Headquarters
Oct 24 @ 10:00 am – 2:00 pm

Sponsored by: OLC’s Government Relations Committee

Registration opens in AugustDeadline to register 10/17/18.

Member $65* | Non-member $130
*Individual members or staff of OLC institutional member libraries. Enrollment is limited to 30 registrants.

Registration: 9:30 a.m. | Workshop: 10:00 a.m. – 2:00 p.m.

Is your library considering going on the local ballot with a new levy, renewing an existing levy, or possibly modifying a levy that’s been in place for some time? This workshop will provide the information you need as you prepare for your ballot initiative, including:

  • determining the need and public support for your library levy;
  • legal process for placing the issue on the ballot;
  • developing the campaign message;
  • running the mechanics of a library campaign;
  • connecting with the media and developing message strategies; and
  • coordinating a lawful campaign.

The format of this workshop will address each of these six points as well as allow time to answer questions.

Presenters: 

  • Michelle Francis, OLC’s Director of Government and Legal Services
  • Tom Adkins, Director, Garnet A. Wilson Public Library of Pike County
  • Jennifer Economus, Outreach Specialist, Allerton-Hill Consulting LLC.

Intended Audience: Directors, trustees, public relations staff, and other staff who will be involved in the library’s levy education effort.

What’s Included: All handouts as provided by the instructors; morning coffee, light refreshments and lunch. Each attendee will also receive a copy of OLC’s publication, Ballot Issues Handbook Vol I – Campaigns 101: The Nuts and Bolts.

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this workshop counts as four (4) contact hours of credit.

Ohio Public Library Core Competencies addressed in this workshop: Fundraising and Strategic Planning

Accommodations: For a list of hotels in the area please email olc@olc.org or call 614-410-8092.

Nov
7
Wed
2018
OLC Leadership Conference (Invitation Only) @ Crowne Plaza Columbus North
Nov 7 all-day

BY INVITATION ONLY

Registration opens in September 2018

When registering, be sure to select either the  “Yes, I am attending!” OR “No, I cannot attend” ticket, as well as ticket(s) for the division(s) or committee(s) you will be representing at the Conference.

Deadline to register: 10/31/18

Agenda to come.

LEADERSHIP RESOURCES

Hotel Accommodations
Although the time frame for the Leadership Conference is designed to accommodate travel to and from Columbus in one day, some attendees may wish to make reservations for overnight accommodations before or after the conference. Reservations can be made by calling the Crown Plaza Hotel at 614-885-1885. Please indicate that you are attending the OLC Leadership Conference.

 

 

Nov
16
Fri
2018
RightClick 2018: The Library IT Idea Exchange Conference @ State Library of Ohio
Nov 16 all-day

Best practices and cool ideas for library technology 

Sponsored by the OLC’s Information Technology Division

Registration opens this fall.

Call for Proposals

READ MORE

 

Apr
9
Tue
2019
Legislative Day @ Ohio Statehouse Atrium
Apr 9 all-day

Legislative Day is your day at the Statehouse! It’s an opportunity for you to come to Columbus, meet with your legislators, and advocate on behalf of Ohio’s public libraries! The 2019 event will be held in the Statehouse Atrium. More details to come.