Sponsored by the OLC’s Information Technology Division and Ohio Public Library Information Network (OPLIN)

Register @ my OLC |  Registration Deadline: Nov. 15

Member Fee: $85*  |  Non-Member Fee: $170
*Individual members or staff of OLC institutional member libraries

Intended Audience: Ohio library information technology staff, technology coordinators, and decision makers

What’s Included: All handouts as provided by the presenters. Ice Breaker event (the evening prior), morning coffee, light refreshments and lunch will be provided.

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff Re-certification, this workshop counts as six (6) contact hours.

Accommodations: For a list of hotels in the area, please email olc@olc.org or call 614-410-8092.

Right Click 2019 Overview:
Right Click 2019 features presentations from professionals, government entities and library IT professionals from around Ohio. This one-day workshop is a unique opportunity for library IT professionals, administrators and support staff to share their knowledge and discuss current technology challenges. Connect with your IT Colleagues from around the state, and come away with solutions to current issues that you can apply at your library.

Submit a Forum Discussion Question:
A question and answer discussion forum will take place during the event. Submit your question now for the afternoon forum. Example questions include: What are some backup solutions for VMs? What are people using for digital signage? What are some solutions for network security and monitoring? Have a question you would like answered at the conference? Submit one now.

AGENDA

8:00 – 8:45 a.m. | Registration / Networking / Refreshments

8:45 – 9:00 a.m.  |  Welcome and Introductions

9:00 a.m. – 9:45 a.m. | Keynote Session

The Ohio Cyber Collaboration Committee (OC3)—Helping Ohio Achieve World Class Cyber Security

Mark Bell is the Cyber Security Outreach Coordinator for the Ohio Adjutant General’s Office. During his keynote presentation, Bell will discuss the OC3’s cyber security programs and how their efforts in: Education and Workforce Development; Building the Ohio Cyber Range; Creating Cyber Response Teams, and Policy and Public Awareness of cyber security, can partner with and support library programs and efforts around Ohio. The OC3’s efforts support educational programming at the library level as well as help to keep library networks and data safe from cyber criminals.

About the Keynote:
Mark Bell primarily works with a wide range of partners throughout Ohio, organized into the Ohio Cyber Collaboration Committee (OC3) to improve the cyber security posture of the state through education and workforce development, the creation of a Cyber Range in Ohio, the development of cyber response teams for Ohio, and the sharing of best cyber practices and policies throughout the state. Prior to working for the Ohio National Guard, Mark worked as District Director and Deputy Chief of Staff for Congressman Patrick Tiberi. In addition to his work at the Ohio National Guard, Mark continues to serve in the US Army Reserve as the Command Sergeant Major of a Military Police Battalion located in Columbus.

9:55 a.m. – 10:25 a.m. | Cyber Policy Guidelines

Presenter: Dr. Loren Wagner, Senior Executive: Risk & Business Development, CentrComm

Cyber security and related events have become part of the daily news digest. Regulatory mandates and guidelines are quickly following. As a result, we are facing more demands on managing cyber security risk. A significant part of this is the implementation of institutional policies reflecting management philosophies for the security and privacy of digital assets and related human interaction. This presentation will discuss some of the most likely policies you need to be familiar with and why. Policy constructs will be discussed. Examples will be provided with references to assist in further policy development and understanding.

Key takeaways:

• Distinction between policies, guidelines, and procedures
• Why I should care about cyber policies
• Key types of policies
• Policy construction and examples
• References to assist in policy development

10:35 – 11:05 a.m. | Gaming and eSports at Cleveland Public Library

Presenter: Tristan Wheeler, Audiovisual & Event Planning Specialist, Cleveland Public Library

During this session, Wheeler will explain the history and development of the gaming and eSports events at the Cleveland Public Library, along with information on how to develop game-related programs and events at your library.

11:15 a.m. – 11:45 a.m. | Geauga County Public Library Mobile Memory Lab

Presenter: Michael Pope, IT Manager, Geauga County Public Library (GCPL)

During this session, Pope will explore the process for creating GCPL’s Mobile Memory Lab, including:

• What is a Memory Lab and how can it benefit your library patrons;
• Equipment and software for GCPL’s Memory Lab;
• Developing training for library staff and library patrons;
• Other discoveries made along the way!

11:55 a.m. – 12:25 p.m. | Developing the New Dayton Metro Library Mobile App

Presenter: Matthew Jones, Web Developer, Dayton Metro Library

In this program, Jones will explore the app development journey at Dayton Metro Library. You will learn how he utilized Google’s Flutter framework to develop for both iOS and Android using a single code base. Plus, you’ll learn how he leveraged the Polaris API. Since the initial release in July 2019, the response from both patrons and staff has been overwhelmingly positive. The app allows users to:

• Search the Catalog
• Place and View Requests
• View Checked Out Items
• Access Their Library Card
• Find Library Locations
• View Library Hours
• Contact the Library

12:25 – 1:15 p.m. | Lunch

1:15 – 1:45 p.m. | CIS and the MS-ISAC

Presenters: Kelly Morris, Member Success Program Manager and Paul Jones, Account Management Specialist, Center for Internet Security and Multi-State Information Sharing and Analysis Center

Morris and Jones will join the session remotely to discuss the cyber security resources available from the Center for Internet Security (CIS). CIS offers government organizations free Secure Suite Membership, which combines and automates the CIS Benchmarks, CIS Controls, and CIS-CAT Pro into one powerful, time-saving cyber security resource. Libraries are also eligible for free membership in the Multi-State Information Sharing and Analysis Center (MS-ISAC), whose mission is to improve the overall cyber security posture of government organizations through focused cyber threat prevention, protection, response, and recovery. Join them in a discussion of these free resources.

1:50 – 3:30 p.m. | Q&A Open Forum –  Submit Questions and Topics

Please submit questions and topics that you would like to discuss during this moderated forum.

Example questions include:

• What are some backup solutions for VMs?
• What are people using for digital signage?
• What are some solutions for network security and monitoring?

Have a question you would like answered at the conference? Submit one now!

 

The OLC will hold four, one-hour virtual meetings with library directors from different regions of the state. This will be an open discussion on reopening, racism and increased violence across the nation.

Register for one of the following Zoom sessions:

Library Directors	Session Time	Registration
North and Northeast Ohio	8:30-9:30 a.m.	Register now
Southeast Ohio	12:30-1:30 p.m.	Register now
Northwest Ohio	2:00-3:00 p.m.	Register now
Central and Southwest Ohio	3:30-4:30 p.m.	Register now

Registration is free for directors of OLC Institutional Member Libraries. If you are unable to attend your region’s time slot, you may register for a different session.

 

Due to COVID-19, this event has been cancelled.

Libraries focus on offering open and affordable access to resources despite changing budgets, expectations, and environments. Programming at the 2020 Technical Services Retreat will highlight innovative approaches, clear visions, and fresh perspectives for the future. This two-day event draws technical services specialists from libraries and related organizations to learn, share, and network in a relaxed and productive campus environment.

Sponsored by the OLC’s Technical Services Division

Continuing Education Credits:
For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this conference counts as 12 contact hours.

Hotel Accommodations: If you made a room reservation at the Nationwide Hotel and Conference Center, it will be cancelled.

What’s Included: 
Wednesday — morning and afternoon refreshments, lunch, dinner, and evening event.
Thursday — morning and afternoon refreshments and lunch.
All handouts and materials provided by instructors.

Retreat Schedule | Session Descriptions

DAY ONE 
9: 30 – 10:30 a.m. | Registration and Morning Refreshments

10:30 – 11:00 a.m. | Welcome and Announcements

11:00 – 12:00 p.m. | Opening Keynote — Open Doors and Free Puppies with John Chapman, Senior Project Manager Metadata Strategy and Operations, OCLC

12:00 – 1:15 p.m. | Lunch and Networking

1:15 – 2:15 p.m.  | Breakout Sessions

2:15 – 2:30 p.m. | Break and Refreshments

2:30 – 3:45 p.m. | Breakout Sessions (un-programs)

5:00 – 9:00 p.m. | Dinner and Board Games!
After dinner, enjoy a night of board games and fellowship hosted by the Retreat Committee. We will have a variety of board games and a cash bar. Please indicate if you will be attending the dinner when registering for the Retreat.

DAY TWO
8:30 – 9:00 a.m. | Light Morning Refreshments

9: 00 – 10:00 a.m. | Breakout Sessions

10:00 – 10:45 a.m. | Break, Refreshments, and Networking (Great time to check out of your hotel room)

10:45 – 11:45 a.m. | Breakout Sessions

11:45 a.m. – 1:00 p.m. | Lunch, Networking and Photo Booth!

1:00 – 2:30 p.m. | Closing Keynote – Moving Forward with 2020 Vision with Wendy Bartlett, Cuyahoga County Public Library

2:30 p.m. – ?  | Experience Columbus after the Retreat
It’s time to unwind and relax before heading home. Take a minute to explore what the city of Columbus has to offer! The Retreat Planning Committee will have a list of restaurants, parks and some fun activities for you to enjoy.

PROGRAM GRID

DAY ONE June 30, 2020
9:30 a.m.	Registration
10:30 a.m.	Welcome
11:00 a.m.	Keynote — Open Doors and Free Puppies
12:00 p.m.	Lunch and Networking
	Session 1	Session 2	Session 3
1:15 p.m.	MarcEdit for Absolute Beginners	Centralize It! Collection Development and Management, All in One Place	Playing Well with Others: How Cooperative Cataloging Prepares Us for Linked Data
2:15 p.m.	Break and refreshments
2:30 p.m. Un-programs	Global Village or Dumpster Fire?: The Technical Services Community Online	Down and Dirty Collection Management	The Cataloger’s Tool Box
5:00—9:00 p.m.	Dinner and Board Games
DAY TWO July 1, 2020
8:30 a.m.	Light Morning Refreshments
	Session 1	Session 2	Session 3
9:00 a.m.	e-Books: The State of Relations Between Libraries and Publishers	Getting to Know Your Team!	Open Source Cataloging Rules: Leveling the Field
10:00 a.m.	Break, Refreshments, and Networking (hotel check out)
10:45 a.m.	Less Money … More Circ: How to Maximize e-Book and e-Audiobook Circ on the Cheap	Collaboratively Changing Our Classification System	Building Responsive Collections by Improving Communication with Public Services Staff
11:45 a.m.	Lunch, Networking and Photo Booth
1:00 p.m.	Keynote — Moving Forward with 2020 Vision
2:30 p.m.	Retreat Adjourns

 

Due to COVID-19, this event has been cancelled.

Sponsored by the OLC’s Library Accounting Division

 

Hotel Accommodations: If you made room reservation at  Nationwide Hotel and Conference Center, it will be cancelled.

Who Should Attend:
Library Fiscal Officers and other staff members responsible for managing library finances.

What is Included:
All handouts and materials provided by instructors, morning refreshments, buffet lunch, and afternoon refreshments each day. All attendees will receive a free electronic copy of the Ohio Public Library Accounting Handbook after the Conference.

CPIM Credit
This two-day conference is designed to provide 10.25 hours of continuing education credit for the Ohio Treasurer’s Center for Public Investment Management (CPIM). Participants can choose to attend either day (Day One = 5;  Day Two = 5.25 credits). You must report your own hours for EACH day to MyCPIM by 5:00 p.m. on April 23, 2020.

CPE CREDIT:
This conference qualifies for 13.5 continuing professional education (CPE) credits with the Ohio Accountancy Board. For every 50 Minutes, an individual earns one credit hour. Each one hour session is worth 1.2 credits and the one hour and 15 minute session is worth 1.5 credits for a possible 13.5 credits for the full conference (Day One = 7.2 credits, Day Two = 6.3 credits). To be eligible, you must sign in at the beginning of the day and sign out when you leave at the end of the day.

DAY ONE AGENDA
Tues., June 30, 2020

8:30 – 9:15 a.m. | Registration, Networking, and Morning Refreshments

9:15 – 9:30 a.m. | Welcome, Introductions, Announcements and Updates

• Michelle Francis, OLC Executive Director – Welcome
• Amie Lynn, Massillon Public Library and Past Coordinator, OLC’s Library Accounting Division

9:30 – 10:30 a.m. | Statehouse Update

(1 CPIM Credit; 1.2 CPE Credits)

Presenters:  Michelle Francis, Executive Director, Ohio Library Council; and Jay Smith, Director of Government and Legal Services, Ohio Library Council

This presentation will provide an update on legislation that affects public libraries including the impact of the state’s current biennial budget. Gain a better understanding of how the Public Library Fund (PLF) has historically been funded and distributed to counties and how current state revenues have affected recent distributions. You will also learn more about the various resources that the OLC can provide to fiscal officers and directors.

Core Competency: Fiscal Operations

10:30 – 10:45 a.m. | Break

10:45 – 11:45 a.m. | Sunshine Laws and Open Meetings: Transparency in Public Finances

(1 CPIM Credit; 1.2 CPE Credits)

Presenters: Mark W. Altier, Chief, Opinions Section, Office of Ohio Attorney General Dave Yost; and Michelle Francis, Executive Director, Ohio Library Council

In Ohio, the “sunshine laws” refer to Ohio’s Public Records Act and Open Meetings Act. These laws are based on the idea that there should be transparency in government, with public access to records, meetings, and activities of government, including public libraries. This session will provide an overview of best practices for public records management and disposal for public libraries in Ohio. It will cover exemptions to the Public Records Act and how they specifically apply to libraries. How these laws affect your library’s finances, including your investment policies, will also be discussed. Plus, you’ll also learn more about the Open Meetings Act and what library fiscal officers should know about the law.

Core Competency: Laws

11:45 a.m. – 12:15 p.m. | Lunch

12:15 – 1:15 p.m. | Luncheon Speaker – Fraud Case Study

(1 CPIM Credit; 1.2 CPE Credits)

Presenters: Keith Faber, Ohio Auditor of State; and Elizabeth Akers, Senior Forensic Audit Manager for the Special Investigative Unit, Ohio Auditor of State’s Office

Hear about the importance of internal controls and segregation of duties to prevent fraud and abuse within the organization by learning from weaknesses found in a case study that will be shared. Learn to identify the methods and programs used to audit for fraud.

Core Competency: Ethics

1:15 – 1:30 p.m. | Break

1:30 – 2:30 p.m. | Investment Strategies

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Ryan Nelson, Principal and Portfolio Manager, RedTree Investment Group

The session will provide an update on the current economic environment and how it is influencing interest rates. Current hot topics in the investment market will be discussed giving attendees up-to-date guidance on how to prudently invest funds.

Learning Objectives:

1. Discussion on key economic indicators and how they will influence the Federal Reserve’s decision on the direction of interest rates.
2. Understanding of how to prepare the library’s investments for potential rate increases in 2020.
3. Discussion on how to best utilize allowable investment options to maximize interest earnings while mitigating investment risks.
4. Increase knowledge and awareness of economic indicators as well as how decisions made by the Federal Reserve influences interest rates.
5. Gain a better understanding of how to prepare the library’s investments if there is a continued increase in interest rates and what investment options are available to maximize earnings while minimizing risk.

Core Competency: Fiscal Operations

2:30 – 2:45 p.m. | Break

2:45 – 3:45 p.m. | Banking: Relationships and Services

(1 CPIM Credit; 1.2 CPE Credits)

Presenters from First Commonwealth Bank:  Kate Nelson, AVP, Treasury Management Officer for the Central Ohio Market, Mary Patton, Senior Vice President, Corporate Banking, Krystle Kite, Senior Treasury Management Office, Ohio Market

Discussion of fostering and maintaining a positive relationship with your banker as well as an update on services available and fraud trends.

Core Competency: Fiscal Operations

3:45 – 4:00 p.m. | Break

4:00 – 5:00 p.m. | Internal Revenue Service: Fringe Benefits and Independent Contractors Misclassifications

(1 CPIM Credit; 1.2 CPE Credits)

Learn about the rules on taxable fringe benefits such as gifts, bonus incentives, uniforms, donations, conference “prizes”, etc. Learn where to report them, and how to tax them. In addition, the session will cover the law on control factors and how they relate to your independent contractors. You will learn what to do if you have workers that you feel are misclassified as well as the taxes and penalties that your library will be liable for if the workers are found to be misclassified.

Core Competency:  Laws

5:00 p.m. | Day One Adjourns

DAY TWO AGENDA
Wed., July 1, 2020

8:00 – 8:30 a.m. | Registration, Networking, and Morning Refreshments

8:30 – 9:30 a.m. | Cyber Crime

(1 CPIM Credit; 1.2 CPE Credits)

Presenters: Mark Bell, Adjutant General’s Department, Ohio National Guard
Don Yarman, Executive Director, Ohio Public Library Information Network (OPLIN)

Cyber attacks often target government networks to gain access to sensitive personal information of citizens and employees, as well as proprietary software and other information. The challenge for every public library is to identify threats and vulnerabilities, invest in risk mitigation and continually assess and improve cybersecurity efforts. This session will discuss data breaches and how to prevent them. You’ll also learn more about the Ohio Public Library Information Network’s (OPLIN) security awareness training and email phishing simulations for your library staff at no cost to the library.

Core Competency: Safety and Security

9:30 – 9:45 a.m. | Break

9:45 – 11:00 a.m. | Selecting Project Delivery Models and Bidding by the Book and Prevailing Wage

(1.25 CPIM Credit; 1.5 CPE Credits)

Presenters: Laura Bowman, Partner, Bricker & Eckler Attorneys at Law; Sean Seibert, Investigator Supervisor, Ohio Department of Commerce Bureau of Wage & Hour Administration

Learn more about risk factors to consider when selecting a construction delivery model as well as what you need to know to make sure your library is following Ohio law when hiring a Design Professional, Contractor, Construction Manager at Risk, or Design-Builder – it’s not just bidding anymore! In addtion, you’ll learn the who, what, when, where, and why of prevailing wage requirements.

Core Competency: Fiscal Operations

11:00 – 11:15 a.m. | Break

11:15 a.m. – 12:15 p.m. | Updates from the Ohio Auditor of State’s Office

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Jesse Carroll, Quality Assurance and Technical Specialist in the Center for Audit Excellence, Ohio Auditor of State’s Office

Learn the latest updates from the Auditor of State’s office including GASB and credit card compliance. Gain a better understanding of the Auditor of State’s Ohio Compliance Supplement.

Core Competency: Fiscal Operations

12:15 – 1:15 p.m. | Lunch

1:15 – 2:15 p.m. | Segregation of Duties (SoD) Matrix

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Jesse Carroll, Quality Assurance and Technical Specialist in the Center for Audit Excellence, Ohio Auditor of State’s Office

Segregation of Duties is defined as the process where management divides or segregates key duties and responsibilities among different people to reduce the risk of error, misuse, or fraud.  The goal is to ensure that no one individual controls all key aspects of a transaction or event. In this session you will get an in depth look at testing procedures from the Auditor of State’s office regarding segregation of duties.  Learn more about the procedures that libraries with small business offices can institute to oversee all phases of fund management and maintain internal controls. You will gain a better understanding of the key internal control procedures capable of mitigating risks of fraud and error.

Core Competency: Fiscal Operations

2:15 – 2:30 p.m. | Break

2:30 – 3:30 p.m. | Ohio Ethics Law – Can I Do That?

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Susan Willeke, Education & Communications Administrator, Ohio Ethics Commission

This session will expand your knowledge of the relationship between your public library and the Ethics Commission. You will gain a better understanding of the conflict of interest restrictions imposed upon public officials and employees and how to respond appropriately and legally when faced with such a conflict. This session will also outline statutory limitations regarding gifts offered to those in public service from vendors, potential vendors, regulated communities, and interested parties. In addition, this session will cover public contracts under the Ohio Ethics Law, including information regarding illegal authorization of public contracts, selling goods and services to public agencies, and nepotism prohibitions.

Core Competency: Ethics

3:30 p.m.| Conference Adjourns