CPIM: Public Library Fiscal Officer Conference

When:
June 30, 2020 – July 1, 2020 all-day
2020-06-30T00:00:00-04:00
2020-07-02T00:00:00-04:00
Where:
Nationwide Hotel & Conference Center (North Columbus)
100 Green Meadows Dr S
Lewis Center, OH 43035
USA

Nationwide meeting facility photo

CPIM: Public Library Fiscal Officer Conference, April 15-16, 2020

Nationwide exterior photo

Nationwide Hotel & Conference Center, Lewis Center, Ohio (North Columbus)

Sponsored by the OLC’s Library Accounting Division

Register @ my OLC Registration Deadline: June 23, 2020

Registration Fees  
Full Conference: Member $200* | Non-member $400

One day only: Member $125* | Non-member $250
*Individual members or staff of OLC institutional member libraries.

Hotel Accommodations: Reservations can be made at the Nationwide Hotel and Conference Center (PH: 614-880-4300). Reserve your room online.

Who Should Attend:
Library Fiscal Officers and other staff members responsible for managing library finances.

What is Included:
All handouts and materials provided by instructors, morning refreshments, buffet lunch, and afternoon refreshments each day. All attendees will receive a free electronic copy of the Ohio Public Library Accounting Handbook after the Conference.

CPIM Credit
This two-day conference is designed to provide 10.25 hours of continuing education credit for the Ohio Treasurer’s Center for Public Investment Management (CPIM). Participants can choose to attend either day (Day One = 5;  Day Two = 5.25 credits). You must report your own hours for EACH day to MyCPIM by 5:00 p.m. on April 23, 2020.

CPE CREDIT:
This conference qualifies for 13.5 continuing professional education (CPE) credits with the Ohio Accountancy Board. For every 50 Minutes, an individual earns one credit hour. Each one hour session is worth 1.2 credits and the one hour and 15 minute session is worth 1.5 credits for a possible 13.5 credits for the full conference (Day One = 7.2 credits, Day Two = 6.3 credits). To be eligible, you must sign in at the beginning of the day and sign out when you leave at the end of the day.

DAY ONE AGENDA
Wed., April 15, 2020

8:30 – 9:15 a.m. | Registration, Networking, and Morning Refreshments

9:15 – 9:30 a.m. | Welcome, Introductions, Announcements and Updates

  • Michelle Francis, OLC Executive Director – Welcome
  • Amie Lynn, Massillon Public Library and Past Coordinator, OLC’s Library Accounting Division

9:30 – 10:30 a.m. | Statehouse Update

(1 CPIM Credit; 1.2 CPE Credits)

Presenters:  Michelle Francis, Executive Director, Ohio Library Council; and Jay Smith, Director of Government and Legal Services, Ohio Library Council

This presentation will provide an update on legislation that affects public libraries including the impact of the state’s current biennial budget. Gain a better understanding of how the Public Library Fund (PLF) has historically been funded and distributed to counties and how current state revenues have affected recent distributions. You will also learn more about the various resources that the OLC can provide to fiscal officers and directors.

Core Competency: Fiscal Operations

10:30 – 10:45 a.m. | Break

10:45 – 11:45 a.m. | Sunshine Laws and Open Meetings: Transparency in Public Finances

(1 CPIM Credit; 1.2 CPE Credits)

Presenters: Mark W. Altier, Chief, Opinions Section, Office of Ohio Attorney General Dave Yost; and Michelle Francis, Executive Director, Ohio Library Council

In Ohio, the “sunshine laws” refer to Ohio’s Public Records Act and Open Meetings Act. These laws are based on the idea that there should be transparency in government, with public access to records, meetings, and activities of government, including public libraries. This session will provide an overview of best practices for public records management and disposal for public libraries in Ohio. It will cover exemptions to the Public Records Act and how they specifically apply to libraries. How these laws affect your library’s finances, including your investment policies, will also be discussed. Plus, you’ll also learn more about the Open Meetings Act and what library fiscal officers should know about the law.

Core Competency: Laws

11:45 a.m. – 12:15 p.m. | Lunch

12:15 – 1:15 p.m. | Luncheon Speaker – Fraud Case Study

(1 CPIM Credit; 1.2 CPE Credits)

Presenters: Keith Faber, Ohio Auditor of State; and Elizabeth Akers, Senior Forensic Audit Manager for the Special Investigative Unit, Ohio Auditor of State’s Office

Hear about the importance of internal controls and segregation of duties to prevent fraud and abuse within the organization by learning from weaknesses found in a case study that will be shared. Learn to identify the methods and programs used to audit for fraud.

Core Competency: Ethics

1:15 – 1:30 p.m. | Break

1:30 – 2:30 p.m. | Investment Strategies

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Ryan Nelson, Principal and Portfolio Manager, RedTree Investment Group

The session will provide an update on the current economic environment and how it is influencing interest rates. Current hot topics in the investment market will be discussed giving attendees up-to-date guidance on how to prudently invest funds.

Learning Objectives:

  1. Discussion on key economic indicators and how they will influence the Federal Reserve’s decision on the direction of interest rates.
  2. Understanding of how to prepare the library’s investments for potential rate increases in 2020.
  3. Discussion on how to best utilize allowable investment options to maximize interest earnings while mitigating investment risks.
  4. Increase knowledge and awareness of economic indicators as well as how decisions made by the Federal Reserve influences interest rates.
  5. Gain a better understanding of how to prepare the library’s investments if there is a continued increase in interest rates and what investment options are available to maximize earnings while minimizing risk.

Core Competency: Fiscal Operations

2:30 – 2:45 p.m. | Break

2:45 – 3:45 p.m. | Banking: Relationships and Services

(1 CPIM Credit; 1.2 CPE Credits)

Presenters from First Commonwealth Bank:  Kate Nelson, AVP, Treasury Management Officer for the Central Ohio Market, Mary Patton, Senior Vice President, Corporate Banking, Krystle Kite, Senior Treasury Management Office, Ohio Market

Discussion of fostering and maintaining a positive relationship with your banker as well as an update on services available and fraud trends.

Core Competency: Fiscal Operations

3:45 – 4:00 p.m. | Break

4:00 – 5:00 p.m. | Internal Revenue Service: Fringe Benefits and Independent Contractors Misclassifications

(1 CPIM Credit; 1.2 CPE Credits)

Learn about the rules on taxable fringe benefits such as gifts, bonus incentives, uniforms, donations, conference “prizes”, etc. Learn where to report them, and how to tax them. In addition, the session will cover the law on control factors and how they relate to your independent contractors. You will learn what to do if you have workers that you feel are misclassified as well as the taxes and penalties that your library will be liable for if the workers are found to be misclassified.

Core Competency:  Laws

5:00 p.m. | Day One Adjourns

DAY TWO AGENDA
Thurs., April 16, 2020

8:00 – 8:30 a.m. | Registration, Networking, and Morning Refreshments

8:30 – 9:30 a.m. | Cyber Crime

(1 CPIM Credit; 1.2 CPE Credits)

Presenters: Mark Bell, Adjutant General’s Department, Ohio National Guard
Don Yarman, Executive Director, Ohio Public Library Information Network (OPLIN)

Cyber attacks often target government networks to gain access to sensitive personal information of citizens and employees, as well as proprietary software and other information. The challenge for every public library is to identify threats and vulnerabilities, invest in risk mitigation and continually assess and improve cybersecurity efforts. This session will discuss data breaches and how to prevent them. You’ll also learn more about the Ohio Public Library Information Network’s (OPLIN) security awareness training and email phishing simulations for your library staff at no cost to the library.

Core Competency: Safety and Security

9:30 – 9:45 a.m. | Break

9:45 – 11:00 a.m. | Selecting Project Delivery Models and Bidding by the Book and Prevailing Wage

(1.25 CPIM Credit; 1.5 CPE Credits)

Presenters: Laura Bowman, Partner, Bricker & Eckler Attorneys at Law; Sean Seibert, Investigator Supervisor, Ohio Department of Commerce Bureau of Wage & Hour Administration

Learn more about risk factors to consider when selecting a construction delivery model as well as what you need to know to make sure your library is following Ohio law when hiring a Design Professional, Contractor, Construction Manager at Risk, or Design-Builder – it’s not just bidding anymore! In addtion, you’ll learn the who, what, when, where, and why of prevailing wage requirements.

Core Competency: Fiscal Operations

11:00 – 11:15 a.m. | Break

11:15 a.m. – 12:15 p.m. | Updates from the Ohio Auditor of State’s Office

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Jesse Carroll, Quality Assurance and Technical Specialist in the Center for Audit Excellence, Ohio Auditor of State’s Office

Learn the latest updates from the Auditor of State’s office including GASB and credit card compliance. Gain a better understanding of the Auditor of State’s Ohio Compliance Supplement.

Core Competency: Fiscal Operations

12:15 – 1:15 p.m. | Lunch

1:15 – 2:15 p.m. | Segregation of Duties (SoD) Matrix

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Jesse Carroll, Quality Assurance and Technical Specialist in the Center for Audit Excellence, Ohio Auditor of State’s Office

Segregation of Duties is defined as the process where management divides or segregates key duties and responsibilities among different people to reduce the risk of error, misuse, or fraud.  The goal is to ensure that no one individual controls all key aspects of a transaction or event. In this session you will get an in depth look at testing procedures from the Auditor of State’s office regarding segregation of duties.  Learn more about the procedures that libraries with small business offices can institute to oversee all phases of fund management and maintain internal controls. You will gain a better understanding of the key internal control procedures capable of mitigating risks of fraud and error.

Core Competency: Fiscal Operations

2:15 – 2:30 p.m. | Break

2:30 – 3:30 p.m. | Ohio Ethics Law – Can I Do That?

(1 CPIM Credit; 1.2 CPE Credits)

Presenter: Susan Willeke, Education & Communications Administrator, Ohio Ethics Commission

This session will expand your knowledge of the relationship between your public library and the Ethics Commission. You will gain a better understanding of the conflict of interest restrictions imposed upon public officials and employees and how to respond appropriately and legally when faced with such a conflict. This session will also outline statutory limitations regarding gifts offered to those in public service from vendors, potential vendors, regulated communities, and interested parties. In addition, this session will cover public contracts under the Ohio Ethics Law, including information regarding illegal authorization of public contracts, selling goods and services to public agencies, and nepotism prohibitions.

Core Competency: Ethics

3:30 p.m.| Conference Adjourns