Keeping Up with the Upkeep: Building a Better Library
July 25, 2019
Columbus Metropolitan Library (Main)
96 S. Grant Avenue
Columbus, OH 43215

 

CONFERENCE SCHEDULE

8:00 – 8:45 a.m. | Registration, Networking and Coffee

8:45 – 9:00 a.m. | Welcome / Introductions / Announcements

9:00 – 11:45 a.m. | General Sessions

9:00 – 9:30 a.m.
Best Practices, Maintenance Schedules, and More
Presenter: Dr. Joseph Han, Ohio Public Facilities Maintenance Association

Sponsored by: Conference Planning Committee
Primary Ohio Public Library Core Competency: Policies and Procedures

9:30 – 10:00 a.m.
Developing a Ten Year Facility Maintenance Planning Process
Presenters: Travis Bautz, Director, MidPointe Library System; and Wendy Tressler Jasper, Manager, 2020 Vision Plan, Columbus Metropolitan Library

Building assets and equipment such as HVAC, plumbing, electrical, technology, and security systems are critical to your daily operations.  In this session, two different-sized library systems describe their facilities condition assessment and multi-year building system maintenance plans.  Each system will share samples that are scalable to libraries of any size, budget, or experience level.

Sponsored by: Conference Planning Committee
Primary Ohio Public Library Core Competency: Strategic Planning

10:00 – 10:15 a.m. | Break

10:15 – 11:00 a.m.
Prevailing Wage Requirements
Presenters: Stephen Clegg, Bureau Chief – Wage and Hour, Division of Industrial Compliance; and Sean Seibert, Investigator Supervisor, Bureau of Wage and Hour, the Ohio Department of Commerce

This session will cover the who, what, when, where and why. During this session, you’ll get all of your questions answered, plus find out what you need to know and when it is required.

Sponsored by: Conference Planning Committee
Primary Ohio Public Library Core Competency: Human Capital Management

11:00 – 11:45 a.m.
Public Bidding and Requirements for Design Professionals and Construction
Presenters: Jack Rosati, Partner, and Laura Bowman, Associate, Bricker & Eckler, LLP

Learn more about the processes required by Ohio law specifically for public libraries and what you need to know to make sure your library is following the law when hiring a Design Professional, Contractor, Construction Manager at Risk, or Design-Builder – it’s not just bidding anymore!

Sponsored by: Conference Planning Committee
Primary Ohio Public Library Core Competency: Contracts and Negotiations

11:45 a.m. – 12:45 p.m. | Lunch 

12:45 – 1:45 p.m. | Breakout Sessions 

Leveraging Community Engagement to Plan Effective Spaces
Presenters: Beth Yoke, Chief Strategy Officer and Justyn Rampa, Customer Experience Manager, Public Library of Cincinnati and Hamilton County

Public libraries want to be good stewards of the funds entrusted to them to provide services and resources for their community.  Connecting with a broad range of community members throughout the facilities space planning process not only ensures that funds will be well spent, but also that the end result will meet community wants and needs and that community members become invested in the process and feel supportive of library decisions.  Session facilitators from the Public Library of Cincinnati and Hamilton County will share their successes and challenges with engaging the community around planning library spaces.  In this session, you’ll explore multiple methods for soliciting community feedback in ways that is meaningful both for the library and for community members, and that are adaptable for libraries of varying capacities.  You  will also discuss strategies for reaching underserved and hard to reach segments of the community and how best to use community feedback to inform and guide the space planning process.

Sponsored by: Conference Program Committee
Primary Ohio Public Library Core Competency: Community Awareness

Moving Off the Island: Designing a Collaborative Staff Workspace
Presenters: Cheryl L. Grizzell, Chief Operating Officer; Richard Gerena, Director of Facilities; and Susan Spivey, Main Branch Manager, Lorain Public Library System

Learn how the Lorain Public Library System designed a modern, collaborative staff workspace that breaks away from the traditional “islands” of desks and cubicles. Director of Facilities, Richard Gerena and Chief Operating Officer Cheryl Grizzell will share their experiences from both the facilities and administrative sides of the process, then Main Branch Manager Susan Spivey will talk about how to get staff on board with the new design. You will walk away with an understanding of potential risks and some great ideas about how you can create an environment that fosters creativity, teamwork, and collaboration.

Sponsored by: Conference Program Committee
Primary Ohio Public Library Core Competency: Facilities

Needs, Wants and Reality: Navigating Project Financing
Presenters: Rebecca Princehorn, Partner, Bricker & Eckler LLP; Patrick King, Senior Vice President of Public Finance, Stifel, Nicolaus & Company, Inc.; Lauren Hagan, CFO, Columbus Metropolitan Library

Financing projects big and small is interdisciplinary — legal and financial. This session will review voted and unvoted legal options for financing projects and the related cost of funds for each option. Fitting financing into an overall financial and facilities plan will also be discussed as well as managing expectations about what is possible given practical constraints.

Sponsored by: Conference Program Committee
Primary Ohio Public Library Core Competency: Facilities

Pest Control in Libraries
Presenter: Ted Doggett, Facilities Manager, Greene County Public Library

Pests, such as insects and mice can cause enormous damage to library materials. This session will explain what to look out for and when it’s time to call a pest control company.

Sponsored by: Conference Program Committee
Primary Ohio Public Library Core Competency: Collection Management

1:45 – 2:00 p.m. | Refreshment Break 

2:00 – 3:00 p.m. | Breakout Sessions 

Building Automation Systems (BAS)
Presenters: Angela Peterson, Facilities Manager, Dayton Metro Library

Considering a building automation system in your new construction project? Learn about these systems, their benefits, and recent implementations from Angela Peterson, Facilities Manager for the Dayton Metro Library.

Sponsored by:  Conference Planning Committee
Primary Ohio Public Library Core Competency: Facilities

Library Facilities Construction: How Selecting the Right Project Delivery Method Can Protect Your Budget, Schedule, and Operations
Presenters: Jack Rosati, Partner, Bricker & Eckler LLP; Laura J. Bowman, Associate, Bricker & Eckler LLP; Wendy Tressler Jasper, Manager, 2020 Vision Plan, Columbus Metropolitan Library

Jack Rosati and Laura Bowman, attorneys at Bricker & Eckler LLP will discuss the various legal processes for selecting professionals to assist with the design and construction of public library facilities in Ohio. Each of the major project delivery models will be discussed (general contractor, construction manager at risk, design-build), including an overview of each statutory procurement process, the standard for awarding contracts, and the relative costs, benefits, and risks associated with each process. Wendy Tressler Jasper, Manager of the Columbus Metropolitan Library’s 2020 Vision Plan will share insights and lessons learned through library’s transformative 2020 Vision Plan renovation and new build CMR projects.

Sponsored by:  Conference Planning Committee
Primary Ohio Public Library Core Competency: Laws

Make it Here: Public Art in the Library
Presenters: Lisa Fuller, Director of Community Engagement, Worthington Libraries; Jayne Klose, Community Engagement Manager; Dayton Metro Library; Rachelle Miller, Director, Troy-Miami County Public Library

Investing in public art is a great way to add beauty to your library and enhance its stature as a community destination. While ultimately fulfilling, it can also be a complicated process—What kind of art?; Who decides?; Who pays for it? These libraries have been there—done, that, and are ready to share their trials, tribulations and triumphs in securing public art for their locations.

Sponsored by:  Conference Planning Committee
Primary Ohio Public Library Core Competency: Collaboration

Office Ergonomics
Presenter: Julie Reynolds, Ergonomics Consultant, Ohio Bureau of Workers’ Compensation

Many organizations are putting greater emphasis on ergonomics to ensure worker safety and avoid the costs associated with decreased employee productivity and time lost due to injuries. With the right assessment, training, management support, and processes in place, you can proactively identify and eliminate office ergonomic issues before they result in debilitating injuries. During this session, you will learn how to identify risk factors for computer use at work and home and receive recommendations for reducing discomfort and tips for stretching and exercising at your desk.

Sponsored by: OLC’s Management and Administration Division
Primary Ohio Public Library Core Competency: Human Capital Management

3:00 – 3:15 p.m. | Break

3:15 – 4:15 p.m. | Breakout Sessions

Accessibility Upgrades at Public Libraries
Presenters: Molly Defosse, Chief Finance and Facilities Officer, Public Library of Cincinnati and Hamilton County; Kristen Payne, Architectural Designer for FTC&H

Join staff from the Public Library of Cincinnati and Hamilton County and FTC&H Architects to explore and share successes and challenges with making our libraries welcoming and accessible for those with disabilities. This session will discuss a variety of topics, including policies and procedures, federal and state law compliance, universal design and specific accommodations a library can make.

Sponsored by: Conference Planning Committee
Primary Ohio Public Library Core Competency: Facilities

Bookmobile and Vehicle Maintenance
Presenters:  Brock Hutchison, Stark County District Library and John Shott and Brad Gray, Western Branch Diesel

Brock Hutchison is the manager of a 20 person mobile services team that operates five full-size bookmobiles and a robust senior program. In order to keep the bookmobile fleet on the road, Hutchison relies heavily on John Shott, Brad Gray, and their team at Western Branch Diesel. This program will offer practical information for routine and major maintenance on fleet vehicles and will discuss the critical relationship between repair shop and library while operating a bookmobile. Any library using a vehicle to provide library services will benefit from the tips, tricks and specialty knowledge at this session.

Sponsored by: OLC’s Outreach and Special Services Division
Primary Ohio Public Library Core Competency: Facilities

 

Furniture Evaluation and Selection in Public Libraries
Presenters: Steve Magee, Senior Project Manager and Deanna Jones, Senior Project Manager, Columbus Metropolitan Library

Columbus Metropolitan Library staff will share their expertise in the evaluation and selection of furnishings for public library settings. Magee and Jones both hold degrees in Interior Design and have experience working in the industry.

Sponsored by: Conference Planning Committee
Primary Ohio Public Library Core Competency: Facilities

Planning to Go Green
Presenters: Justin Kale, Director and Valerie Gilbert, Energy Specialist, Energility;
Monica Baughman, Deputy Director, Worthington Libraries

While it may seem like a daunting task with a lot of pieces and parts, reducing your library’s carbon footprint is doable with the right plan. Worthington Libraries recently partnered with Energility, a local management consulting firm, to perform energy audits on two buildings. Through this process, the library learned which systems, from lighting to HVAC, needed to be replaced, upgraded or repaired to increase energy efficiency and reduce costs. The resulting Energy Plan gave the library the knowledge and tools to tackle each energy concern over time, and Energility assisted with finding funding sources through rebates and other initiatives. Even if working with a consultant is not in your budget, you can work with your existing facilities team and service providers to examine current systems and develop a plan for upgrades following the model which will be outlined by staff from Worthington Libraries and Energility.

Sponsored by: Conference Planning Committee
Primary Ohio Public Library Core Competency: Collaboration

4:15 p.m. | Adjourn