CPIM: Public Library Fiscal Officer Conference Session Descriptions

CPIM and CPE credits available for both days*

DAY ONE AGENDA
Wednesday, March 28

8:00 – 9:00 a.m. | Registration, Networking and Morning Refreshments

9:00 – 9:30 a.m. | Welcome, Introductions, Announcements and Updates

  • Doug Evans, OLC Executive Director – Welcome
  • Michelle Francis, OLC Director of Government and Legal Services – Legislative Update
  • Bob Dolan, Past Coordinator, OLC’s Library Accounting Division

9:30 – 10:30 a.m. | Basic Investment Strategies
(1 Credit CPIM)

Presenter: Ryan Nelson, CFA, Managing Principal and Portfolio Manager, RedTree Investment Group

This session will provide an update on the current economic environment and how it is influencing interest rates. Current hot topics in the investment market will be discussed giving you up-to-date guidance on how to prudently invest funds.

Ohio Public Library Core Competency:  Fiscal Operations

10:30 – 10:45 a.m. | Break

10:45 – 11:45 a.m. | Credit Cards and HB 312
(1 Credit CPIM)
Presenter: David Shoemaker, Assistant Chief Auditor, Ohio Auditor of State

This presentation will focus on the hot topic of House Bill (HB) 312 and credit card policies for public libraries. The training will enhance participants’ knowledge of current law and pending legislation related to credit card use by public entities. It will also cover internal controls and best practices.

Ohio Public Library Core Competency: Policies and Procedures

11:45 a.m.–12:15 p.m. | Lunch

12:15 – 1:15 p.m. | Fraud Case Study  (Lunch speaker)       
(1 Credit CPIM)
Presenter: Elizabeth McGinnis, Senior Audit Manager, Public Integrity Assurance Team, Ohio Auditor of State

Explore the weakness found in a case study that shows the importance of internal controls and the separation of duties to prevent fraud and abuse within your library.

Ohio Public Library Core Competency: Ethics

1:15 – 1:30 p.m. | Break

1:30 – 2:30 p.m. | Evaluating and Improving Your Procurement Processes
(1 Credit CPIM)
Presenter: Keith McDevitt, Vice President of Business Development, Sourcing Alliance

This session will identify specific best practices that libraries can incorporate into their request for proposal (RFP) process to achieve their procurement objectives more often and more consistently. You will leave this session with ideas you can immediately implement back at your library.

Ohio Public Library Core Competency: Contracts and Negotiation

2:30 – 2:45 p.m. | Break

2:45 – 3:45 p.m. We Need a Levy – But Which Kind?
(1 Credit CPIM)

Presenter: Mike Sobul, Consultant, Public Finance Resources, Inc.

This session will review property tax levy options available to Ohio libraries and levy terminology as applicable, including special elections, rollbacks and the homestead exemption. In addition, the session will highlight the recent budget bill changes to levy substance and process under RC 5705.03, such as coordination with a taxing authority, required board resolutions, ballot language, and statutory deadlines, and amendments to RC 3375.404 regarding pledging levy proceeds to secure debt.  You will learn the terminology and requirements applicable to property tax levies to help guide your library’s Board of Trustees in selecting and placing a property tax levy on the ballot.  Property tax collection issues will also be discussed.

Ohio Public Library Core Competency: Fundraising

3:45 – 4:00 p.m. | Break

4:00 – 5:00 p.m. Ohio Ethics Law – Can I Do That?
(1 Credit CPIM)
Presenter: Susan Willeke, Education and Communications Administrator, Ohio Ethics Commission

Gain a better understanding of the  relationship between your library and the Ethics Commission. You will learn the conflict of interest restrictions imposed upon public officials and employees and how to respond appropriately and legally when faced with such a conflict.  This session will also outline statutory limitations regarding gifts offered to those in public service from vendors, potential vendors, regulated communities, and interested parties.

In addition, this session will focus on helping you understand the definition of public contracts under the Ohio Ethics Law and the ethics prohibitions related to public contracts.  This session will include information regarding illegal authorization of public contracts, selling goods and services to public agencies, and nepotism prohibitions.  You will leave this session with a better understanding of how to comply with the Ethics Law while accommodating the needs of your library.

Ohio Public Library Core Competency: Ethics

5:00 p.m. | Adjourn


DAY TWO AGENDA
Thursday, March 29

8:00 – 9:00 a.m. | Registration, Networking and Morning Refreshments

8:30 – 9:30 a.m.  | Basic Accounting and GASB 34
(1 Credit CPIM)

Presenters: Anna Mary Thomas, Project Manager, Ohio Auditor of State and April Davis, Chief Project Manager, Ohio Auditor of State

During this session, you will learn the basics of recording transactions in your accounting journals and ledgers along with financial reporting requirements outlined in GASB 34 (including determining major funds).

Ohio Public Library Core Competency: Fiscal Operations

9:30 – 9:45 a.m. | Break

9:45 – 10:45 a.m. | GASB 54 and Financial Statements
(1 Credit CPIM)

Presenter: Tisha Turner, Assistant Chief Project Manager, Ohio Auditor of State

During this session, you will learn about fund balance classifications that comprise a hierarchy based primarily on the extent to which the public library is bound to honor constraints imposed on the use of its resources. There will also be a discussion of the definition of each type of governmental funds.

Ohio Public Library Core Competency: Fiscal Operations

10:45 – 11:00 a.m.  | Break

11:00 a.m. -12:00 p.m.    Internal Controls
(1 Credit CPIM)

Presenter: Joey Jones, Chief Auditor-East Region, Ohio Auditor of State

This session will cover the governmental standards that apply to internal controls, some internal controls that can be implemented, and case studies where lack of controls lead to fraud, theft, and irregularities. You will gain a better understanding of what controls could have helped to detect and prevent the fraud, theft, and irregularities.

Ohio Public Library Core Competency: Policies and Procedures

12:00 – 1:00 p.m. | Lunch

1:00 – 2:00 p.m. |  Ohio Compliance Supplement Update
(1 Credit CPIM)

Presenter: Joey Jones, Chief Auditor-East Region, Ohio Auditor of State

This session will cover the structure of the Auditor of State Ohio Compliance Supplement and the latest changes to the guidance and testing your auditor will be reviewing during your audit.

Ohio Public Library Core Competency: Policies and Procedures

2:00 – 2:15 p.m. | Break

2:15 – 3:15 p.m. | How to Prepare For Your Audit
(1 Credit CPIM)

Presenter: Joey Jones, Chief Auditor-East Region, Ohio Auditor of State

During this session, you will discuss the audit process from initial contact through the report release. Special attention will focus on the records your auditor will need and the various reports that can be issued. You will also learn more about common citations and recommendations.

Ohio Public Library Core Competency: Project Management

3:15 p.m. | Conference Adjourns

 

*CPIM Credits:
This two-day conference is designed to provide 11 hours of continuing education credit for the Ohio Treasurer’s Center for Public Investment Management (CPIM). Participants can choose to attend either day (Day One = 6 credits, Day Two = 5 credits). You must report your own hours for EACH day to MyCPIM by 5:00 p.m. on April 5, 2018.

*CPE Credits: This conference qualifies for continuing professional education (CPE) credits with the Ohio Accountancy Board. For every 50 Minutes, an individual earns one credit hour. Each session is worth 1.2 credits for a possible 13.2 credits for the conference (Day One = 6 credits, Day Two = 7.2 credits). To be eligible, you must sign in at the beginning of the day and sign out when you leave at the end of the day. A certificate for hours earned will be available at the conclusion of the conference.