New Directors Workshop 4: Essential Administration

August 5, 2020 @ 9:15 am – 4:30 pm
Ohio Library Council via Zoom
Virtual Event

Sponsor: Ohio Library Council

Due to COVID-19, this workshop will be held virtually.
The OLC is adapting its in-person programming to an online format to meet our members’ needs. The New Director’s Workshop series will be offered completely online. This approach will allow us to bring this important information directly to new and aspiring library directors.

Register @ my OLC  | Registration Deadline: July 29

Virtual Workshop Registration Fees:
Workshop 4 ONLY: Member: Member: $50* | Non-member: $100

Entire Workshop Series: Member: $190* | Non-member: $380

*OLC Individual members or staff of OLC Institutional member libraries.

The transition to a new management role can be challenging even for experienced and highly-skilled employees. For over twenty years now, the OLC’s New Directors Workshop Series has been designed specifically for new and aspiring library directors who want to develop their management skills, confidence and effectiveness. This program is delivered through four VIRTUAL workshops; each focusing on a specific area of education.

The OLC’s New Directors Workshop Series will cover the core principles, techniques and approaches that you can apply to any situation that you’ll face as a new library director. You’ll learn how to handle management challenges with ease, including how to establish credibility and authority fast, how to motivate employees, work with your Board of Trustees, keep your library budget on track, handle legal issues and much more. This comprehensive leadership training will cover proven management techniques and powerful strategies for success in the multiple facets of your new role.

This workshop series includes intensive work with everyone from OLC staff and legal counsel to seasoned directors and subject experts in various library fields to other “first-timers” just like you. It is designed to align you with other library professionals who aspire to gain the skills and education to be a leader in Ohio’s libraries. Many of the connections made will become lasting friendships throughout your career.

Who Should Attend: Library directors with less than three years of experience as a director, interim or acting directors, or library staff with management and/or administrative experience who aspire to become a library director.

What’s Included:

  • Electronic handouts provided by the instructors.
  • A copy of the OLC publication, Ohio Public Library Administrator’s Handbook, will be emailed to workshop attendees following the first workshop.

Continuing Education Credits: For those working toward their Ohio Public Librarian or Ohio Public Library Staff re-certification, this workshop series counts as 24 contact hours (six contact hours per workshop).

Primary Ohio Public Library Core Competencies addressed: Leadership; Laws; Fiscal Operations; Building Management; Ethics


MORNING AGENDA: Essential Administration

9:15 a.m.  | Join the Zoom Classroom (The link will be emailed to you 2 days prior to each workshop.) We will test audio and video connections to ensure all attendees can see and hear the presenters.

9:30 a.m. | Welcome and Introductions

9:45 – 11:15 a.m. | Public Records Act and the Open Meetings Act
This session will provide an overview of best practices for public records management and disposal for public libraries in Ohio. It will cover exemptions to the Public Records Act and how they specifically apply to libraries. You will also learn more about the Open Meetings Act and what library directors must know about the law. This session will close with a question and answer session.

Presenters: Mark W. Altier, Director of Open Government, Office of the Ohio Attorney General Dave Yost and Jay Smith, Director of Government and Legal Services, Ohio Library Council

11:15 – 11:30 a.m. |  Break

11:30 a.m. – 12:30 p.m. | The Board of Trustees and Library Finances
Learn how to keep your Board involved in your library’s financial issues. This session will show you how to demystify the process for your board members.

Presenter: John Yesso, Past President and Current Secretary of the Board of Trustees, Upper Arlington Public Library. A speaker at the 2017 Library Trustee Workshop and New Directors Workshop, John will lead a discussion on public library finances including how libraries are funded in Ohio.

12:30 – 1:00 p.m. | Lunch Break


AFTERNOON AGENDA: Essential Administration

1:00 – 2:00 p.m. | Keeping Your Library Budget on Track

This session will take you through each step of the budget process throughout the year. You will receive practical information about forecasting expenditures and revenues, creating a “working” budget, and tracking the budget monthly. You will also get tips on how to work effectively with your fiscal officer, as fostering this unique relationship is vital to the budget process.

Presenters: Ben Heckman, MLIS, Library Director, Bexley Public Library and Jack Winkel, Senior Fiscal Officer, Bexley Public Library

2:00 – 2:15 p.m. |  Break

2:15 – 3:15 p.m. | Managing Your Library Building
Every library director is eventually faced with some unexpected building challenges. Regardless of your library’s size, major facility issues often end up on the director’s desk. This session will cover best practices and valuable tips on a variety of topics including maintenance, repairs, service contracts, housekeeping, emergency preparedness, and planning. You will learn how to keep your building open, safe, and welcoming.

Presenter: Ryan McDonnell, Director, Grandview Heights Public Library

3:15 – 3:30 p.m. |  Break

3:30 – 4:30 p.m. | Ohio Ethics Law: Can I Do That?
This session will provide timely information regarding the Ohio Ethics Commission, restrictions in the Ohio Ethics Law, and related statutes that pertain to all public sector employees and private sectors parties who are regulated or do business with public offices.

Session objectives include:

  • Understand how to identify and avoid acting on potential conflicts of interest.
  • Understand definition of public contracts and ethics prohibitions related to public contracts.
  • Identify potential post-employment requirements.
  • Learn about general assistance available from the Ohio Ethics Commission to understand and comply with the Ethics Law and related statutes.

Presenter: Susan Willeke, Education and Communications Administrator, Ohio Ethics Commission.

4:30 p.m. | Adjourn